Microsoft Outlook supports Microsoft Exchange, POP3, IMAP and some HTTP email accounts. To set up your account manually, you need to gather configuration information from your ISP. But for most accounts Microsoft Outlook automatically detects and configures the email account as soon as you enter your email address and password. For Microsoft Exchange users Outlook automatically identifies your network credentials.
What is a profile?
A profile consists of accounts, settings and data files that contain information about your emails. A profile is created for you when you run Microsoft Outlook 2007 for the first time and the same profile runs every time you start Outlook. Though you can create multiple profiles and choose which profile you want to logon with. This is a handy feature, when you need to access multiple email accounts or when many users use the same computer. We will see how to create multiple profiles later in this article.
You can also add multiple email accounts to one Outlook profile. For instance you can configure an Exchange account, an HTTP account and so on. Though there is no limit on how many email accounts a profile can contain, any single profile can contain only one Microsoft Exchange account.
Add a POP3, IMAP or HTTP email account
I. To add an account to Outlook for the first time.
- Start Microsoft Outlook 2007 or double click on the shortcut installed on your desktop.
- When you run Microsoft Outlook 2007 for the first time, Outlook will display a Welcome screen. The Startup wizard will let you configure an e-mail account.
- Click Next to move to the ‘Add New E-mail Account’ window.
- Enter your Name, E-mail address (along with the domain name) Password and Retype Password. Check the box for ‘Manually configure server settings or additional server types’ if you would like to configure your e-mail account manually. Else click on Next. (NOTE: Next button will be activated only when you fill in the account information.)
- Microsoft Outlook 2007 will then automatically configure e-mail server settings.
- When you get a message that says your e-mail account is successfully configured (shown above), click on Finish to launch Microsoft Outlook 2007. Outlook will take a couple of minutes to update all your e-mails. If not automatically done, click on the Send/Receive button on the ribbon or go to Tools > Send/Receive > Send/Receive All. (NOTE: If Outlook is unable to configure your account automatically, click on Back and choose to configure it manually.)
Your account is now completely set up.
II. To add another account to a
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- Close your Outlook session.
- Open Control Panel, double click on Mail. The Mail icon in the control panel will only be active if you have installed Microsoft Outlook and have accessed it at least once.
- Click on ‘Show Profiles’.